The WVC Procurement Card (PCard) is a Visa purchasing card available for faculty and staff, designed to reduce the use of small dollar purchasing using purchase orders, and eliminate the use of personal 基金. PCard usage is restricted to WVC business purchases only, and may not be used for personal 支出.

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Requirements

What to Know Before You Begin

New Card Application Process

每月和解

PCardTermination

 

Requirements for Becoming a Cardholder:

所有 PCard 用户:

• Required to abide by all Washington State Regulations & WVC purchasing policies and procedures when making purchases with the WVC PCard.
• 所有 新 Pcard applicants will be required to take the PCard Training once they receive their PCard, and then are required to take the training yearly after that (typically during launch 周).
• Subject to the State of Washington training Requirements. 

What to Know Before You Begin

Review all resources below that explain policy and procedure:

• Pcard 政策 and Procedures
• 所有 新 PCard applications will be required to take the PCard 持卡人培训.
• New applications submitted from previous or current cardholders changing departments will not be required to complete a new assessment, as long as training has been completed within the last 12 months.
• PCard holders are required to take the PCard and 采购 training yearly.

If you have any questions please email purchasing@cnhj88.com

New Card Application Process

资格

• WVC 教师 and 工作人员 are eligible to apply for a PCard, with departmental budget authority for approval.

1. Request permission from your department budget authority for a PCard.
2. Have the department budget authority send an e-mail request to the purchasing 新部门 PCard.

If the purchasing department approves the request for a new PCard, we will reach out to the applicant to gather some personal information. 我们将 also request an in person appointment to go over the 采购 and PCard policies and procedures.  

每月和解

It is the responsibility of the PCard holder to reconcile their PCard 每月报表.

• PCard Statements become available, and will be sent to PCard Holders, the first business day after the monthly closing date (normally the 26^th, or the next business day if the 26^th falls on a weekend or holiday).  The PCard Holder should reconcile their statement 然后发送 PCard Reconciliation Worksheet for the reconciliation to the PCard Administrator at purchasing@cnhj88.com, 尽快.  PCard Holders should submit original copies, signed by the budget authority for the department, with all back-up documentation, to the PCard Administrator no later than the fourth (4th) business day after receiving their statement.
• PCard holders are required to keep all purchasing receipts, invoices, packing slips, etc. to be turned in each month with the PCard Reconciliation worksheet.
• Best Practices state that the reconciliation worksheet be filled out as purchases are made throughout the month; this makes month end reconciliation much 更容易.
  
• Please include the Account Number on the worksheet, in the space provided. 为你的 convenience, the most common Account Numbers are:

Full List of Account Codes to 遗留的对象 Codes Crosswalk

PCard Reconciliation Worksheet

PCard Termination

The 业务办公室 reserves the right to terminate a PCard at any time, if we determine the Cardholder is not using their PCard in accordance with Washington State Regulations and WVC 政策 and Procedures.