What is a Blanket Purchase Order?

A Blanket Purchase Order (BPO) is the preferred method for placing orders which will require multiple payments over a period of time. Examples of BPO's are: standing orders, maintenance/service contracts, and open orders.

何时使用:

• The goods or services are reoccurring purchases.
• The order involves variable dollar amounts and/or quantities.
• The goods or services on an order may change over time.
• The maximum order amount may need to be adjusted over time.
• The order has specific contract start and end dates.

最佳实践

• 检查 如何购买 page for guidance on planning your purchase.

• Ensure that you have chosen the correct supplier, before submitting a BPO for approval.
• Ensure accuracy of contract periods, budgets, account codes, dollar amounts, part 数字等.
• 注意: If a BPO is over the 直接购买限额 and routed to the purchasing department, changes that a buyer must make to information entered by the Preparer (from the department) will restart the approval process.
• Enter a meaningful and easily understood title and description for your BPO.
• When scanning a document to attach to a BPO, be mindful of the image resolution and document size you use.
• If a contract needs to be reviewed by 采购:
• If the order is under the 直接购买限额, select the Contract Review option on the Summary screen of the Contract Request (remember to include the company contact's name, email and phone number) 
• If the order is over the 直接购买限额, attach the Contract to the Contract Request and add a Comment to notify the Buyer to review.
• Redact sensitive information from attachments, such as Social 安全 Numbers, bank account information, etc.
• For communication between departments and buyers on a CR, add a comment to the CR.  
• If you make any changes to the BPO, add a Comment to the order stating what changes you made and why.
• Do not split purchase orders to circumvent the competitive process.

Other Considerations:

• Receiving is mandatory for BPOs. Users must confirm goods or services are received in good condition, and process the receipt to allow invoices to be paid.
• bpo超过 直接购买限额 will be routed to 采购, for a buyer's review and approval.